Use this toolkit to clear values from the Current Pd Depreciation field(s) in the Asset Master records menu for the selected book(s)and to re-set the values to zero.
This toolkit will be most useful before initialization, when you may have calculated depreciation for test purposes but are not yet ready to go forward in "live" mode.
Note: If you have calculated depreciation, you cannot close the current FA period until the depreciation is either posted or manually cleared from the Current Pd Depreciation field in the G/L Book Info subtasks or in the Maintain Asset G/L Book Info screen. In turn, you cannot close the G/L accounting period until the current FA period has been closed.
If you are not ready to post the calculated depreciation, you can use this toolkit to avoid tedious manual intervention in each asset record by automatically clearing the depreciation so the G/L period can be closed.
If you run this toolkit inadvertently, you can re-calculate depreciation in Costpoint Fixed Assets. If you have not changed any data in the Asset Master records that are used in the depreciation computations, the system will re-populate the Current Pd Depreciation field with the same values that existed before you ran this toolkit.
This is a basic toolkit, by which data can be changed in your Asset Master records. Lookups are not available and validations are not performed.
You can run this toolkit at any time. Because this toolkit will be most useful before you use Costpoint Fixed Assets in a live database, you should run this toolkit for a specific purpose.
Select Asset/Item Numbers
Use this group box to select the asset/item number(s) for which to set the current period depreciation amount to zero.
If you enter an asset number, you must also enter a corresponding item number.
Range Option
Use this drop-down box to select a range option. Range options are "All," "One," "Range," "From Beginning," and "To End." The default option for this field is "All."
From
Enter the beginning asset/item number for the range option. If you select "All" or "From Beginning" in the Range Option field, these fields will be inactive.
To
Enter the ending asset/item number for the range option. If you select "All," "One," or "To End" in the Range Option field, these fields will be inactive.
FA Posting Info
The fields in this group box are non-editable.The system automatically displays the current fiscal year, period, and subperiod from the Posting Settings screen.
Include
Use the fields in this group box to select the books from which you wish to clear current period depreciation amounts and to choose whether to include assets for which the Auto Calc Flag is "N."
Asset Books
Use this group box to select each book for which you wish to clear current period depreciation amounts. None of the checkboxes are selected by default.
G/L Book
Select this checkbox to clear current period depreciation amounts and set the values to zero for Book 1, the General Ledger book.
Book 2
Select this checkbox to clear current period depreciation amounts and set the values to zero for this book.
If you have not established this book in the Fixed Assets Settings screen, this checkbox and its label will be grayed out.
Book3 – Book 10
Please refer to the documentation for Book 2.
Assets Whose Auto Calc Flag = "N"
This checkbox is unselected by default. If you leave this checkbox unchecked, the system will NOT clear current period depreciation amounts for any book in which the Auto Calculate (Depreciation) checkbox has not been selected.
The primary reason for leaving this checkbox unselected as a default is to enable the system to bypass Asset Master records in which the Auto Calculate (Depreciation) checkbox (in the G/L Book Info and Other Book Info subtasks of the Maintain Asset Master Info screen) is unselected. In this circ*mstance, you can manually enter the desired current period depreciation amount to be used each period, which will NOT be overwritten by system depreciation calculations. The system automatically skips records in which the Auto Calculate flag is "N" during depreciation computations.
Warning: To avoid the deletion of manually entered current period depreciation for assets for which Auto Calculate is "N," use caution when changing the default for this checkbox.
Execute
Select this pushbutton to execute the process. When the process is complete, the system displays the following message:
Update successful.
Cancel
Select this pushbutton to close this utility without processing.
Table Information
This toolkit updates data in the ASSET (Asset) and ASSET_OTH_BK_DEPR (Asset Other Books) tables, as applicable.
